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Request A Room

Please note that submission of a request DOES NOT guarantee room booking.

A library staff member will contact you regarding your meeting room request.

Room Booking Instructions
 

Meeting Room Policy

Individuals booking spaces are responsible for ensuring that use of the Library's spaces complies with all applicable policies.

 


New Meeting Room Policy
Important changes!

At the May 12 meeting of the Library Board of Trustees, the Trustees voted to approve a new Meeting Room policy, available here.

The policy has been expanded and clarified on a number of fronts as the result of overwhelming demand for meeting spaces. Over 50 different groups now use the Library in any given year, some several times a month, and it has become increasingly difficult for our own event planners to find times for official library programs.

The main changes are as follows:

1./  The Library will be more consistent about verifying that groups primarily serve Plaistow residents and that their meetings are open to the public.

2./  The Library has shortened how far in advance meetings may be scheduled, particularly during "peak" hours (evenings and weekends) in the Nelson Room.

3./  The Library has implemented an online booking system that reduces staff time spent managing reservations.  All groups are required to use this system to submit room requests.

4./  The Library will require groups to check in before use and to provide attendance figures promptly.

Please read the full policy for further details and additional changes.

Questions about the new policy may be directed to the Library Director or any Library Trustee.

 


Space Descriptions

The Nelson Room is a multi-use room with a folding partition wall to divide the space into two rooms (Kitchen/ Left and Right). Features include:
  • Seating capacity of 75 lecture style (100 with minimal spacing); 160 with no furniture
  • Carpeted flooring
  • Large windows
  • Easy after-hours access to parking lot
  • 8 large rectangular tables (6 person, 4’ x 6’)
  • 4 smaller rectangular tables (2.5’ x 5’)
  • Wireless internet access
  • Public address system
  • Ceiling-mounted LCD projector & screen (6’ x 8’)
  • Podium
  • Dry-erase board
  • Adjacent to and with direct access to a small kitchen (see below)
  • Access to restroom
The Kitchen is a 12’ x 10’ space which may be used in conjunction with the Nelson Room, subject to prior approval. Features include:
  • Large counter space
  • Electric stove
  • Microwave
  • Refrigerator
  • Sink
  • Coffee pots and urn
The Kitchen must be reserved in advance. The Kitchen is intended to provide a space to facilitate the final stages of food service. It is not intended to serve as a full kitchen for preparing food from scratch. There are no dishes, utensils or pots and pans available.

The History Room serves as the Library’s special collections room and is an attractive space for private meetings of 10 or fewer. Features include:
  • Seating capacity of 8 (comfortable), 10 (more cozy)
  • Large windows
  • Comfortable conference chairs
  • Conference table (9’ x 3.5’)
  • Podium
  • Wireless access
Light refreshments may be served in the History Room with the Library Director’s prior approval.